Coordinate multiple updates to your site without worry
of impacting the published site. Explore improvements and get input
from colleagues during the review process. Publish defined changes
to your site at the same time to simplify the publication process.
Projects provide the content owner and the content author the flexibility
needed to streamline the creation, review, and publication process.
Changes to published sites usually involve more than a single update
and might span multiple site areas. With
projects, content authors can focus on what they do best, creating
or updating based on input from others. Content owners can focus on
managing the flow of the content in projects with project templates.
A project template defines the publish method, workflow, and approval
options.
Example
- Content owner
- You are organizing two important customer conferences. To promote
the conferences, you want articles and other promotions added to the
site that highlight key conference events.
- As the content owner, you decide to create two project templates
from the site toolbar to manage the flow of the content to the site
for these conferences. You name one project template Fall Conference
and the second project template Spring Conference.
- The project templates that you create define the structure of
the projects. For example, you might need the marketing team to approve
promotional content but need the technical experts to approve articles
written about new products. You might need content within these projects
to publish at different times in the year. You also might want this
content to automatically get published when content is approved during
a review cycle. You might decide to add other content owners to the
templates that you create.
- You create two projects using the project templates that you created.
You add content authors to each project and grant access to these
content authors.
- Content author
- Multiple team members are content authors for these two projects.
These team members can see the Fall and Spring Conference projects
from the site toolbar and author and edit content for these two projects.
- Team members quickly add content to the correct conference. As
content is ready, content is sent by these members for approval and
publishing.
- The project does not publish until all content added to the project
is ready to be published. The approval and publishing details are
controlled by the project template used by the content owner when
creating the project.
Now that you have seen an example of how content
authors and content managers work together on projects, learn more
about how to use projects to effectively organize and coordinate changes
in the site.